Allan Myers

  • Purchasing Administrative Assistant

    Job Locations US-PA-Malvern
    Posted Date 3 weeks ago(10/25/2018 1:34 PM)
    # of Openings
    Administrative Support
  • Responsibilities

    This non-exempt position works with the Purchasing department, under direct supervision of the Purchasing Manager, to compile and maintain data/records for multiple projects.

    Allan Myers Core Values

    Communicates, models and continuously reinforces company culture and leadership practices with other team members, including Values, Safety, Ethics Policy, and the Collaborative Way.


    • Help to gather data regarding spend from vendors, subcontractors, and invoices as requested.
    • Work with HCSS to gather bid data on jobs Allan Myers has won, as requested.
    • Analyze the spend and bid data gathered in HCSS and CMIC, as required.
    • Set up and organize meetings with Purchasing Managers and Vendors/Subcontractors. 
    • Work with Purchasing Manager doing month buy-out analysis.
    • Generate and send Annual Subcontracts, Technical Services Agreements, Work Orders, Purchase Orders and Change Orders.  Follow up on outstanding contracts on a weekly basis.
    • Scan and save executed contracts into share point as needed.
    • Request and follow up on Certificates of Insurance as needed.
    • Maintain Purchasing Tracker and Sub/Vendor Lists.
    • Request and follow up on Certificates of Insurance as needed.
    • Send W-9 and Vendor Information Forms to new subs/vendors so they can be set up in our system.
    • Performs other job related duties as required or assigned.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    • 1-3 years of experience in a similar role.
    • High School diploma or equivalent (GED) required.
    • Advanced degree in Accounting, Finance, or business related field preferred.
    • Experience in Construction industry preferred.
    • Must possess working knowledge of Microsoft Office applications.
    • Must possess strong analytical and time management skills.
    • Ability to maintain a high-level of accuracy.
    • Proficient in accounting/bookkeeping applications. CMiC a plus.
    • Must be detailed oriented and able to communicate and prioritize effectively.        


    Technical: computer systems, planning & scheduling, safety policies and procedures

    Business: relationship management, budgeting

    Leadership/Management: accountability, corporate policies, decision making, progress reporting

    Personal Attributes/Skills: adaptable, business ethics/integrity, conflict resolution, detail oriented, diversity, influence/persuasion, interpersonal skills, listening skills, negotiations, oral and written communications, presentations, problem solving, time management


    Physical Demands: Regularly requires the ability to sit, use hands/fingers, talk and hear. Occasionally requires the ability to stand, walk, reach, climb or balance, stoop, kneel or crouch. May occasionally requires the ability to lift up to 20 lbs. Requires the following specific types of vision: close, distance, depth perception and ability to adjust focus.


    Work Environment: May be exposed to the following environmental conditions: moving mechanical parts, fumes or airborne particles, outside weather conditions and vibration. Typical environment is quiet working conditions in an office setting


    Allan Myers is the largest heavy civil construction company and materials provider in the Mid-Atlantic with seven regional offices and 15 asphalt and aggregate plants. With a workforce of more than 2,000 hard working men and women, and our own extensive fleet of vehicles and equipment, there is no job that we can not tackle. The markets we serve include: design-build, site development, transportation, water and asphalt and aggregate production. With more than 75 years of history under our belt, we are constantly growing and pushing ourselves to take on new challenges that are bigger and bolder. We are a team of hard-working men and women as strong as the structures we build. With Myers on your helmet, you'll be part of an elite team, bonded by their determination, committed to building the face of tomorrow, today.



    Allan Myers is an equal opportunity employer, committed to a diverse workforce (Minority/Female/ Protected Veterans/Disabled).





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