Under the direction of the Project Administrator, the Project Administrative Assistant provides support to the Project Team. Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors and other parties including regulatory and municipal/state agencies. Conducts all work in accordance with Allan Myers policies, procedures, and programs.
Collects, reviews, and submits certified payrolls to owner including 1st and 2nd tier subcontractors’ payrolls to comply with state and federal guidelines. Will maintain compliance logs for each project.
Assist with invoicing process. - working with project teams on properly coding invoices and reviewing for accuracy based off subcontract and/or purchase order agreements.
Collects appropriate documentation needed for material compliance - to include a copy of delivery and/or bill of lading with a CS-4171 or CS-4171LA form.
Assists with pulling supported documentations needed for force account submittals, such as, but not limited to: invoices, certified payrolls, etc...
Prepare and submit all pre-construction documentations needed prior to pre-con meeting to the owner.
Prepare plan and special provision binders for project teams.
The liaison with accounts payable and/or vendor regarding first level concerns on unpaid invoices.
Establishes and maintains basic control logs in CMiC including; project directory, contract log, correspondence log, submittal log, owner change order log and subcontractor account log and performs tasks related to the collection and entry of schedule data required to monitor project progress.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience & Education/Certification:
Required Skills & Knowledge:
Allan Myers is the largest heavy civil construction company and materials provider in the Mid-Atlantic with seven regional offices and 15 asphalt and aggregate plants. With a workforce of more than 2,000 hard working men and women, and our own extensive fleet of vehicles and equipment, there is no job that we can not tackle. The markets we serve include: design-build, site development, transportation, water and asphalt and aggregate production.
With more than 75 years of history under our belt, we are constantly growing and pushing ourselves to take on new challenges that are bigger and bolder. We are a team of hard-working men and women as strong as the structures we build. With Myers on your helmet, you'll be part of an elite team, bonded by their determination, committed to building the face of tomorrow, today.
Allan Myers is an equal opportunity employer, committed to a diverse workforce (Minority/Female/ Protected Veterans/Disabled).